When planning an event, securing the right audio-visual equipment can make or break the experience for your guests. Rather than splurging on purchasing expensive AV gear you may rarely use, AV hire services provide an ideal solution for events of all scopes and sizes. Hiring provides you access to cutting-edge, professionally maintained kit across audio, visual, lighting and more—exactly what’s needed to take your occasion to the next level.
Understanding event AV hire options and best practices can seem daunting at first. Here’s an overview of key aspects to consider when looking to elevate your next corporate event, wedding, private party or any type of gathering with hire AV equipment.
Assessing Your Event AV Needs
Well in advance, outline what AV elements make sense for enhancing your event’s atmosphere, presentations, entertainment and more. Will you require sound systems like PA systems or wireless microphones? What about digital projectors and screens for slideshows or footage? How about dynamic lighting setups? Pinpointing needs early allows sufficient time to source options and budget accordingly.
Researching Reputable Hire Companies
Pay attention to reviews and testimonials when researching local AV hire companies. Reputable outfits offer well-maintained, modern equipment operated by experienced technicians who can provide consultation and support. Make sure companies adhere to safety and compliance standards as well. Meet with shortlisted suppliers to view gear availability and suitability firsthand.
Understanding Equipment Capabilities and Specs
When meeting potential AV hire companies, don’t be shy in asking questions. What features and connectivity do the projectors and speakers offer? What are lighting setups controllable via? Ensure the equipment specs meet your technical requirements and can integrate with existing event infrastructure. Also clarify insurance, contingency planning and equipment transportation.
Establishing Hire Timeframes and Budgets
Be clear about all event timings so the AV hire company can schedule delivery, setup, operation and collection appropriately. They can help you build a comprehensive quote based on your equipment and labour needs. Factor in contingency sums too for any last-minute changes. Outline all details formally in your hire agreement.
Securing Skilled On-Site Support
Reputable AV hire companies have skilled technicians who set up and operate equipment on the event day itself while providing ongoing support—extremely useful for larger-scale events and complex setups. Clarify what’s included so you have piece of mind the hired gear and audio-visual experience will meet expectations.
By understanding key considerations around assessing your needs, researching suppliers, viewing gear firsthand, asking technical questions, outlining all schedules, budgets and support requirements—securing AV hire for your next event will be straightforward. The end results in delighted guests and successful, memorable occasions will be well worth it!